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Academic Affairs Associate

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Position Information

Position Information

Requisition Number: 0170369
Position Type: Staff
Division: Academic Affairs
Department: School of Film and Television
Organizational Unit: SFTV Academic Affairs
HR Classification Title: Academic Affairs Associate
Work Status: Full-time Regular
Hours Per Week: 40
Days of Week: M-F
Shift Schedule:
Specific Work Schedule:
Posting Options: Internal and External
Position Summary:
  • This position has primary responsibility for marketing and recruiting a robust and academically strong applicant pool for the School’s graduate/certificate programs and assists with admitting, converting, and retaining students. This position works closely with the faculty Graduate Directors, the two Associate Deans, the Assistant Dean and the School’s Office of Communications and Media Relations. The School currently has three M.F.A. degrees, and several other graduate/certificate programs are in development.
Position Specific Responsibilities:
  • Serve as the School’s point person for all graduate recruitment. (40%)
  • Be the initial contact for prospective students; respond to inquiries; build and maintain relationships from the application stage through acceptance and enrollment.
  • Serve as the on-site recruiter at events, colleges, film festivals and panels, etc.
  • Represent LMU within the admissions community and at professional organizations
  • Develop opportunities for prospective students to connect with faculty.
  • Manage, analyze, and report on recruitment and admissions data. (20%)
  • Facilitate the gathering of data that will serve the needs of each department in their recruiting and admissions work.
  • Work with the Assistant Dean, Associate Deans, and Graduate Directors to design and customize recruitment and admissions software.
  • Evaluate data to determine what marketing/outreach/recruitment strategies are is working; improve as needed.
  • Track the entire recruitment/admissions process for all prospective students: from initial queries, to application, to deposit, enrollment and graduation.
  • Closely track and analyze retention patterns, especially for first year graduate students.
  • Assist the faculty with admissions, conversion, and retention processes. (20%)
  • Work with the Graduate Directors to manage the cohorts of accepted students, ensuring the strongest possible program-specific diversity objectives.
  • Maintain contact with accepted students, answer questions about programs, host visits to LMU, and connect them with appropriate faculty and current students.
  • Conduct online interviews with international and domestic applicants.
  • Follow accepted applicants through the enrollment process and maintain contact with enrolled students throughout the summer.
  • Advise students and Graduate Directors regarding financial aid and housing opportunities.
  • Support faculty in planning and executing graduate orientation activities.
  • In collaboration with SFTV’s Communications office and the Graduate Directors, develop and help execute a comprehensive branding and marketing strategy to attract an ample, talented, and diverse pool of applicants. (15%)
  • Work with grad directors and communications office to develop messaging for online and print advertising, and implement external marketing campaigns to raise the visibility of the SFTV graduate programs nationally and locally
  • Regularly target specific regions of the country (by geography, ethnicity, gender) for intensive recruitment to meet each program’s diversity goals.
  • Other (5%)
    Supervise student admissions workers. Perform other duties as needed.
Experience/Qualifications:
  • Minimum of 4 years related job experience.
  • Highly developed organizational, leadership, and public speaking skills.
  • Ability to analyze, manage, organize and execute day-to-day operations; work under deadlines. Assess, prioritize and delegate the daily flow of work. Ability to write and edit correspondence; to prepare memos and reports. Sensitivity to confidential information is essential.
  • Computer competency in Microsoft Excel, Word, and PowerPoint.
Required Education:
  • Typically a Bachelor’s Degree or equivalent experience and familiarity with the film industry.
License/Certification/Registration Requirements:
Physical Demands (if applicable)
Special Instructions
Exemption Status: Exempt
Salary Grade Minimum: **
Salary Grade Midpoint: **
Posting Date 08/31/2017
Application Deadline Date:

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume/CV
  3. List of References
Optional Documents