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Academic Advisor - Part time

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Position Information

Position Information

Requisition Number: 0170467
Position Type: Staff
Division: Academic Affairs
Department: LMU EXTENSION
Organizational Unit: Center for Religion and Spirituality
HR Classification Title: Academic Advisor - Part time
Work Status: Part-time Term
Hours Per Week: 20
Days of Week: Varies
Shift Schedule:
Specific Work Schedule:
Posting Options: Internal and External
Position Summary:

WORKSITE: SAN BERNARDINO (Aquinas High School, 2772 Sterling Ave., San Bernardino, CA 92404)

This position will serve as the Academic Advisor to the students in the pilot Degree Completion Program cohort which is to begin in San Bernardino in January, 2018. On a day-to-day basis this position is the liaison between students in the cohort and LMU departments that offer student services (Financial Aid, Admissions, the Registrar, the Library, Disability Support Services, Career and Professional Development, etc.); specific duties are outlined below. Position to be filled by Nov. 1, 2017; this position reports to the Degree Completion Program Coordinator.

Position Specific Responsibilities:
  • Prepares and proposes to the Program Coordinator a curriculum of topics to be covered in monthly group advising meetings with the entire cohort; the topics shall cover three main areas:
    a. Topics aimed at student retention (practical guidance on facing obstacles to one’s academic success, with special attention to the needs of first generation college students who are working adults)
    b. Remedial academic topics (writing skills, critical reasoning skills, computer skills, etc.)
    c. Topics focused on practical issues of a career in pastoral ministry
  • Runs all such monthly group advising meetings and as needed adjusts curriculum for the meetings in consultation with the Program Coordinator; normally the SSS will offer presentations and lead discussions on the topics; a small budget for guest speakers is also available
  • Serves as the Academic Advisor to all students in the program.
  • Under the leadership of the Program Coordinator, helps plan and manage all new student orientation activities.
  • Once a term submits reports on student progress to the Program Coordinator in order to ensure that students are keeping up with the academic demands of their program and are finding ways to persevere to degree completion; makes recommendations on issues that may affect academic standing
  • Communicates by phone or e-mail with each student at least once a month and problem-solves with them in order to encourage students to persevere in seeking a degree and to be attentive to practical difficulties students are facing; keeps a journal of all such communication in order to track student successes and challenges over time.
  • Meets in person with each student at least once during the fall term and at least once during the spring term; may require additional meetings of students who are experiencing academic deficiencies.
  • Tracks individual student progress on academic portfolios.
  • Is responsible for making sure that students in the program understand how to access the services of the LMU Financial Aid Office, of the Registrar, of Disability Support Services, of the Library, and of Career and Professional Development.
  • Communicates regularly with LMU staff in the following university units: Financial Aid, Registrar, Library, and Career Services; calls up on those same staff to give presentations and/or meet with students via live video-conferencing or in-person at either Aquinas High School or the LMU Campus; is well-acquainted with the workings of each of these offices.
  • Communicates as needed with Disability Support Services.
  • Attends all class sessions at Aquinas High School; takes attendance when faculty is teaching via video-conference.
  • Is available one hour before and after all class sessions for academic advising (by appointment following the conclusion of weeknight classes).
  • Runs all classroom technology at Aquinas High School (including video-conferencing).
  • Maintains good communication with the Program Coordinator and with faculty that teach in the program in order to foster the academic progress of students in the program
  • When requested by the Program Coordinator, attends meetings with Diocesan officials and with the administration of Aquinas High School
  • Works with students to arrange for refreshments and hospitality during all sessions of the program
Experience/Qualifications:
  • Minimum 2 years experience counseling ‘first to go’ college students; is well-acquainted with the practice of ‘intrusive advising’ and with the life circumstances of working adult degree seekers
  • Is acquainted with religious ministry as a career and has a basic working knowledge of how Catholic ministry is organized; actual experience in ministry is preferred.
Required Education:
  • Typically a MA (or MA [Cand.]) in Education Counseling. Incumbent will be expected to continue upgrading knowledge, skills and abilities needed to keep abreast of trends in the field and policy changes.
License/Certification/Registration Requirements:
Physical Demands (if applicable)
Special Instructions
Exemption Status: Non-Exempt
Salary Grade Minimum: **
Salary Grade Midpoint: **
Posting Date 09/13/2017
Application Deadline Date:

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume/CV
  3. List of References
Optional Documents