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Administrative Coordinator

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Position Information

Position Information

Requisition Number: 0170532
Position Type: Staff
Division: Administration
Department: Conference & Event Services
Organizational Unit: Event Services
HR Classification Title: Administrative Coordinator
Work Status: Full-time Regular
Hours Per Week: 40
Days of Week: M-F
Shift Schedule:
Specific Work Schedule:
Posting Options: Internal and External
Position Summary:

Performs a variety of administrative duties to support the Event Services office by reserving campus wide events in the university scheduling database.

Position Specific Responsibilities:
  • Provide traditional administrative support in the daily operations of the Scheduling Office by enforcing routing policies, answering phones, filing, procedures and input reservations.
  • Enter and maintain space and client information in Resource 25 scheduling database.
  • Assist with event reservation process by approving daily event requests and communicating with clients via email and phone.
  • Communicate with clients regarding possible event reservations and equipment usage.
  • Assist with general maintenance and upkeep of the Event Services website.
  • Perform other duties as assigned.
  • Some experience in a customer service setting. Experience in event/conference technology is desired.
  • Demonstrated knowledge in the principles of organization. Knowledge of various aspects of event/conference management.
  • Ability to work as part of a team. Ability to communicate well with a diverse population of faculty, staff, students, all levels of administrators, and other using tact and diplomacy at all times.
  • Ability to simultaneously work on multiple tasks with varying deadlines. Demonstrated ability to solve problems and flexibility in handling last minute changes.
  • Exemplary communication skills (both written and oral).
  • Basic knowledge of office machines, word processing, spreadsheet, email and databases. (Word, Excel and PowerPoint). 
  • General knowledge of standard office procedures.
Required Education:
  • Typically a high school diploma or equivalent.
License/Certification/Registration Requirements:
Physical Demands (if applicable)
Special Instructions
Exemption Status: Non-Exempt
Salary Grade Minimum: **
Salary Grade Midpoint: **
Posting Date 09/13/2017
Application Deadline Date:

Applicant Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents
  1. List of References